Create appointment

As an association, group, or section leader, you can create appointments for the organizational units you lead.

• Procedure
• Input options

Procedure

To do this, click on the menu item My appointments. The appointment list is also always automatically the first view when opening the app.

To create a new appointment, then click on the + button.

Note: The + button is only displayed if you have at least one leader assignment.

Now the Create appointment view opens.

There you can enter the relevant appointment information and create the appointment using the Create appointment button. Subsequently, all invited members will be informed about the appointment by Konzertmeister.

Input options

You have various input options when creating the appointment, which we explain below and also show through screenshots from the app.

Some inputs are only available with a Pro subscription. These are marked with Pro in the explanation.

Explanation of input options

• Appointment title

  This is the name (title) of the appointment.

• Description

  The description contains the most important details and notes about the appointment.

• Leader description

  You can store information about the appointment here that is only visible to leaders.

• External appointment link

  Here you can store an external link for the appointment that, for example, refers to a website with appointment details.

• Association / Section / Group

  Here you can select either an entire association, individual sections of an association, or a group. The members of this association / these sections / this group are the recipients of the appointment invitation.

  Attention: An appointment across associations is only possible with connected associations!

• Members

  Here, after selecting the association / sections / group, the associated members are displayed. By default, all members are selected. Individual members can be removed from the appointment if desired.

• Appointment type
  The following appointment types are available:
  • Rehearsal
  • Performance
  • Rehearsal request Pro
  • Performance request Pro
  • Other
• Meeting point Pro

  Here you can specify the location and / or time for a meeting point.

• Location Pro

  Here you can specify the location of the appointment.

• Room Pro

  Here you can specify a room where the appointment takes place.

• Music pieces Pro

  Here you can specify music pieces for the appointment.

• Tag Pro

  Here you can add tags to the appointment. For more information see Assign appointment tags.

• Substitutes Pro

  Here you can add substitutes to the appointment.

• Participant limit

  Define how many participants can participate (confirm) in the appointment at most.

• Start and end of the appointment

  Define the start and end of the appointment. If the time of the appointment is not yet known, you can also set no time via the checkbox.

• Latest reply deadline

  Here you define the time until which the invited members can give a reply. When this time is reached, members can no longer change their status.

• Reminder for reply Pro

  Here you can define when members who have not yet given a reply should receive a reminder to reply. By default (and in the Basic subscription) this is 2 hours before the reply deadline expires.

• Repeat appointment Pro

  Here you can define repetitions for the appointment.

• Add files

  Here you can add files to the appointment.

• SMS dispatch

  Members who have stored a mobile number can be informed via SMS. SMS are only sent locally via the appointment creator's SMS app. There is no central SMS dispatch from Konzertmeister!

• Visibility of replies

  Here you can set who is allowed to see the replies to the appointment.

• Visibility of reply reasons

  Here you can set who is allowed to see the reasons for replies.

• Share files for the appointment

  Here you can set who is allowed to share files for the appointment.

• Configure reply notification Pro

  Select here the replies for which the selected recipients (leaders and co-leaders) should receive a push notification. The notification is sent as soon as a member of the appointment gives a corresponding reply.

• Inform invited members about the appointment

  If you deactivate this option, members will not be notified (via email, push notification or SMS) that there is a new appointment.

• Set all replies to yes Pro

  If you activate this option, all members will be set to "Present" by default.

• Allow maybe options Pro

  If you deactivate this option, there will be no "Maybe" option for the created appointment.

• Require reason for cancellation Pro

  If you activate this option, entering a reason will be required in case of a cancellation.

• Publish appointment on "Konzertmeister Sites"

  If you activate this option, the appointment will be published on Konzertmeister Sites. The appointment will then be publicly accessible on the association's website and can be found via search.

Screenshots of input options